(PCard)
The purpose of the PCard is for the purchase of goods and/or services up to a single transaction of $10,000 CAD inclusive of taxes. When using a PCard, consideration must be given to the total contract value of the purchase and not the single invoice - for example, if the total contract value of the purchase of the goods or the engagement of service is greater than $10,000 CAD (before taxes), the Procurement Policy must be adhered to.
The PCard cannot be used for the purchase of the following restricted commodities:
- Environmental Health & Safety purchases
- Travel & Entertainment purchases
- CFI purchases
- Internal service providers (any supplier using ¾ÅÐãÖ±²¥ internal chart of account numbers)
- Office furniture
- Long term (one year or more) rental or lease of equipment
- Automatic annual payment of subscriptions (manual payments are permissible when it has been confirmed funds are available)
- Materials requiring a government permit
- Personal purchases
- Alcohol
- Gift certificates or gifts intended for employees may not be purchased from university accounts due to CRA Guidelines - please refer to Financial Services website
- Departmental food purchases from restaurants or fast food restaurants
For information on the PCard Policy and Procedures, please visit our Policies & Legislation page.
Applications are accepted via acQuire (access via the My¾ÅÐãÖ±²¥U portal), under the Credit Card Forms on the acQuire main page.
Questions regarding the PCard program should be directed to the Business Services & Logistics team at email: creditcards@queensu.ca.