*To access teaching resources (e.g., OnQ and educational technology support, equity resources, library services, etc.) please visit the Teaching Resources for Faculty & Instructors page on our website.
Administrative Resources and Applications
Administrative Resources and Applications
The My¾ÅÐãÖ±²¥U portal provides access to:
- SOLUS,
- MyHR (to access direct deposit, payroll, and benefits information, to update personal details, and to access T4/T4A slips),
- as well as a variety of helpful applications (Admin, Finance, HR, Library, Productivity, Research, Teaching and Learning, and Other Applications).
POLS Digital Branding
The Department of Political Studies on SharePoint includes templates for digital letterhead, word documents and power point presentations. Access is limited to permanent faculty in the department only.
Queen’s digital letterhead, word documents, presentations, and virtual meetings backgrounds can be downloaded and utilized to create consistent university communications across all faculties, schools, and departments.
Please note: Only those individuals who work for the university and have a ¾ÅÐãÖ±²¥ email address may access the brand resources.
Graduate Studies and Supervision Resources
Graduate Studies and Supervision Resources
Regulations, Policy, and Procedures:
The School of Graduate Studies and Postdoctoral Affairs General Regulations
Department of Political Studies PhD Defence Procedures (2024)
Handbooks and Guidelines:
The School of Graduate Studies and Postdoctoral Affairs Graduate Supervision Handbook
Setting Expectations: A Resource Guidebook for Graduate Students and Supervisors
The School of Graduate Studies and Postdoctoral Affairs General Forms of Theses
Guidelines for AI use in Graduate Research (SGSPA)
Information Technology ResourcesÂ
Information Technology Resources
Links to IT service offerings, such as:
- accounts and passwords,
- AV and multimedia,
- IT consultation for computer devices,
- productivity services,
- telephone services, and
- mobile phone plans.
Need IT assistance? Submit an Incident Form in the ITS ticketing system to get help.
Browse support articles in a variety of categories to find self-help guides and service information.
Research Resources
Research Resources
How to run a FAST Project Summary Report - Scheduling for Faculty Members (PDF)
This step-by-step guide explains how to access your "Research Project Summary Report", which provides the following finance details:
-
Project Surplus/Deficit (overall for current year)
-
Project Expenses (= known expenses, and which are included in the surplus/deficit calculation)
-
Project Commitments (= known future expenses, and which are included in the surplus/deficit calculation)
-
Future budget(s) (= known future funding, and which is/are not included in project surplus/deficit calculation)
Additionally, the system can be configured to automatically send you the summary report on a periodic basis to monitor your project account balance(s).
Travel and Expense Reimbursement Resources
Travel and Expense Reimbursement
¾ÅÐãÖ±²¥ Travel and Expense Reimbursement Policy
The travel and expense policy provides a framework for reimbursement of reasonable business expenses while ensuring the effective use of public resources, transparency, and accountability. This policy applies to all University travel and related expenses and other expense reimbursements from all sources of funding administered by the University, and applies to all ¾ÅÐãÖ±²¥ Faculty, staff, students, and non-employees who incur business related expenses on behalf of the University.
How to Claim an Expense Reimbursement | Procedure
The university's expense reimbursement system (ERS) is the standard method that should be used to obtain reimbursement for travel or other expenses by Queen’s Faculty and staff. This procedure provides step-by-step instructions on how to access the Expense Reimbursement System (ERS) within the My¾ÅÐãÖ±²¥U portal, and how to submit expenses electronically through the ERS. Claims for reimbursement should be submitted within 30 days of return from travel or the date the expense was incurred.
Professional Expense Reimbursement | Procedure for QUFA Members
These procedures provide general information on the Professional Expense Reimbursement (PER) claims made by faculty and term adjuncts employed by Queen’s University. Topics include submission timelines, eligible and ineligible expenditures, balance carryforwards, and receipt requirements.